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Haoyuan Wang (Unlicensed)

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Note

Must be done on Tuesday & Thursday every week.

If a team member does not have access to the DSD FOAEA / LAEOEF DGSN mailbox, a request can be submitted in Orion.

Document

RDIMS #

FOAEA System Information

8018693

FOAEA Data Transfer Log

8026700

Instructional Video of Processing method

Video is available at :
\\Tc4s0a\groups\AARA\AARAD\FOAEA
20210603_110633.mp4

Note: this MP4 is about 2.4GB - it works much better if you copy to C:\ before attempting playback
A smaller (low res) version is available here as well :
20210603_FOAEA_SMALL.mp4

Info

Part 1 - Process outgoing files to be sent to Justice Canada (steps 2-6)
Part 2 - Process incoming files sent from Justice (steps 7-14)

PART 1 - Process Outgoing

  1. Create a FOAEA folder on your desktop, with 2 subfolders: Incoming and Outgoing.

  2. Go to \\ncrws548\scripts\CivAv\FOAEA\FOAEA\OutputMail.

  3. Move the files into your Outgoing desktop folder.

  4. Select all the files and encrypt them (right-click → Encrypt Entrust Files).

    1. Ensure that the box is checked off. Click Next.

    2. Click Add.

    3. Search for FOAEAEXC and click through the next few steps.

  5. Copy Outgoing encrypted files into \\ncrws548\scripts\CivAv\FOAEA\FOAEA\ArchiveOut and delete the unencrypted files.

  6. Send each outgoing encrypted file in a separate email to both FOAEAEXC@justice.gc.ca and Flas-it-SO@justice.gc.ca. Mark it as Protected B.

    • Subject: Name of file

    • Include your signature

    • PART 2 - Process Outgoing Incoming

  7. Open the DSD FOAEA / LAEOEF DGSN inbox, save the files from the new emails into your Incoming desktop folder & mark the emails with the “Processed” category tag.

  8. Select all the files and decrypt them (Right-click → Decrypt & Verify).

  9. Go to \\ncrws548\scripts\CivAv\FOAEA\FOAEA\InputMail.

  10. Delete the existing files in here (only delete the files that have the same number as those you just sent by email).

  11. Move decrypted files into the InputMail folder.

  12. Move encrypted files from Incoming desktop folder to \\ncrws548\scripts\CivAv\FOAEA\FOAEA\ArchiveIn.

  13. Update the log file (RDIMS #8026700).

  14. Permanently delete the files from your local folders.

...

  • Have their database ignore cycles 7087 & 7088

  • Reprocess that data into new files - cycles 7101 & 7102

  • Have those new files process as part of our normal sequencing

RECOMMENDATION

The procedure should be supplemented to add a new directory called OutputMail-Backup.

...