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Info

The process has slightly changed since all employees are now working remotely.
Employee Pre-Severance Instructions (RDIMS: 16405351)

Information needed for off-boarding:

  • Employee’s contact information (listed in Step 1 attached email)

  • Employee to complete LEX to reflect actual holidays, leave without pay, etc.

  • Employee’s last date

  • Confirmation of Leave Usage on Termination of Employment Form (10-0558) - Step 3

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Consultant off-boarding (simplified):

  • Submit the Departing Employee ticket in Orion - Step 2

  • Deactivate/return TC Building Pass

  • Ensure they returns their equipment to the Service Desk - Step 6

  • Sign their last month Timesheet.

1. Send the following email to the departing employee to gather information.

View file
nameRequired Info from employee.msg

View filenameNSR.pdf

2. Submit a Departing Employee ticket in Orion (NSR no longer required).

Fill out the NSR to deactivate the user ID / Network access (Manager signs), then send to Service Desk.

Note: If the staff member is staying with TC but changing their employement status (e.g., employee → consultant or student->employee), use the “Other Service Request” in Orion to have the necessary changes applied for the staff member without impacting their accounts, privileges, or equipment.

3. Fill out the leave form (Manager signs).

View file
nameConfirmation of Leave Usage on Termination of Employment (10-0558).pdf

4. Send the following

emails (5),

email; making sure to update the email subject, info in

the email and in

Section A

.

For the Service Desk email, make sure to include the signed NSR.

View file
nameEmployee Pre-Severance - Facility.msg
View file
nameEmployee Pre-Severance - TCR Authorization.msg
View file
nameEmployee Pre-Severance - Service Desk.msg
View filenameEmployee Pre-Severance - Security.msg

& additional info, and add your signature. CC your manager as well.

Or you can also send it to only TC.F NCR Corporate Services Assistance however this method has been less reliable in the past.

View file
nameEmployee Pre-Severance

- RDIMS

.msg

5. Once you have received confirmation from all 5 groups in the email above, send the following email to Pay TC & include the signed leave form as well as the confirmation emails from each team in step 4.

View file
nameEmployee Pre-Severance - Pay TC.msg

6. Ensure that the employee returns their equipment to the Service Desk.
**Their last pay will not be given until this is done.
- Located in the basement across from the Subway. on the 21st Floor of Tower C, 330 Sparks Street
- Open 8 AM - 4 PM

Info

For departing employee’s information: If you are leaving TC, you can request a device transfer for your phone to save time. All transfer requests must be submitted by the receiving department. Please see https://mytc-montc.tc.gc.ca/en/work-central/technical-support/telephone-mobile-devices for more details.