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Info

The process has slightly changed since all employees are now working remotely.
Employee Pre-Severance Instructions (RDIMS: 16405351)

Information needed for off-boarding:

  • Employee’s contact information (listed in Step 1 attached email)

  • Employee to complete LEX to reflect actual holidays, leave without pay, etc.

  • Employee’s last date

  • Confirmation of Leave Usage on Termination of Employment Form (10-0558) - Step 3

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Consultant off-boarding (simplified):

  • Submit the Departing Employee ticket in Orion - Step 2

  • Deactivate/return TC Building Pass

  • Ensure they returns their equipment to the Service Desk - Step 6

  • Sign their last month Timesheet.

1. Send the following email to the departing employee to gather information.

View file
nameRequired Info from employee.msg

View file
nameNSR.pdf

2. Submit a Departing Employee ticket in Orion (NSR no longer required).

Fill out the NSR to deactivate the user ID / Network access (Manager signs), then send to Service Desk.

Note: If the staff member is staying with TC but changing their employement status (e.g., employee → consultant or student->employee), use the “Other Service Request” in Orion to have the necessary changes applied for the staff member without impacting their accounts, privileges, or equipment.

3. Fill out the leave form (Manager signs).

View file
nameConfirmation of Leave Usage on Termination of Employment (10-0558).pdf

4. Send the following

emails (5),

email; making sure to update the

info in the email and

email subject, info in Section A

.

OR

please see the method below

For the Service Desk email, make sure to include the signed NSR.

View file
nameEmployee Pre-Severance - Facility.msg
View file
nameEmployee Pre-Severance - TCR Authorization.msg
View filenameEmployee Pre-Severance - Service Desk.msg

& additional info, and add your signature. CC your manager as well.

Or you can also send it to only TC.F NCR Corporate Services Assistance however this method has been less reliable in the past.

View file
nameEmployee Pre-Severance

- Security

.msg

View file
nameEmployee Pre-Severance - RDIMS.msg

5. Once you have received confirmation from all 5 groups in the email above, send the following email to Pay TC & include the signed leave form as well as the confirmation emails from each team in step 4.

View file
nameEmployee Pre-Severance - Pay TC.msg

6. Ensure that the employee returns their equipment to the Service Desk.
**Their last pay will not be given until this is done.
- Located on the 21st Floor of Tower C, 330 Sparks Street
- Open 8 AM - 4 PM.

Step 4

Fill out the information per table below and send /cc the following people

To:

  • "TC.F NCR Corporate Services Assistance / Assistance services géneraux RCN F.TC" <NCRCorpServicesAssistance-AssistanceServicesGenRCN@tc.gc.ca>

  • TCR Authorization / Autorisation RCT <TC.TCR-Authorization/RCTAutorisation.TC@tc.gc.ca>, "Service Desk NCR / Bureau de service RCN (TC)" <TC.Servicedesk-Bureaudeservice.TC@tc.gc.ca>,

  • "NCR Facility Management / Gestion des installations de la RCN (TC)" <TC.NCRFacilityManagement-GestiondesinstallationsRCN.TC@tc.gc.ca>

    • Cc: Manager

     

    PROTECTED A / PROTÉGÉ

    The above-named employee is leaving this department.

    IMPORTANT NOTE TO AUTHORIZED AREAS: Please send back all email confirmation receipts upon review of departing employee.

    EMPLOYEE INFORMATION

    RESPONSE

    SURNAME:

    mandatory

    GIVEN NAME:

    mandatory

    PRI#:

    mandatory

    PAY LIST #:

     

    HOME/CELLPHONE/ E-MAIL:

    mandatory

    EMPLOYEE STATUS:

    Please specify if Indeterminate; Consultant; Agency personnel; Term; Student

    mandatory

    ROUTING SYMBOL:

    AFCCB 

    REPORTS TO (MANAGER’S NAME):

    JUSTIN GREEN/ EDITH TREMBLAY

    LAST DAY OF WORK: YYYY/MM/DD

    mandatory

    FORWARDING ADDRESS OF HOME RESIDENCE:

    mandatory

    TRANSFER TO: (if applicable)

    Please specify if Internal, Other Government Department

     

    NEW DEPARTMENT:

     

    NEW BRANCH:

     

    ROUTING SYMBOL: (if applicable)

     

    SOS / TRANSFER DATE:

     

     

    Info

    For departing employee’s information: If you are leaving TC, you can request a device transfer for your phone to save time. All transfer requests must be submitted by the receiving department. Please see https://mytc-montc.tc.gc.ca/en/work-central/technical-support/telephone-mobile-devices for more details.