Owner/Operators are permitted to file flight hours for a given calendar year ANYTIME after 31-December of that year, provided they have retained the Web the Web access codes codes from their most recent AAIR form (note: Forms issued prior to 2005, do not have Access codes)
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The access codes for a specific aircraft will remain the same from year to year provided that aircraft retains the same owner.
Step 1 SELECT AAIR LOGIN
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Step 2 AAIR LOGIN
An Owner logs in with their AAIR User_id (Client-id from y50) and AAIR Password
(Access codes are provided on the last paper form sent to this client - or - can be user selected from “Forgot User_id or Password option”)
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Step 2b Acquire Userid (Client_id) and/or Create new password, where necessary
User The Client provides an email address. An email providing their client id and a link to reset the password is sent to the clientrequestor.
Note : this feature does not work if a single Email is attached to multiple Client_ids
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Step 3 AAIR LOGIN
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Note : if Client_id is less than 6 characters, it does not require zero-padding for login
Step 4 AIRCRAFT SELECTION LIST
The owner is then presented with a full list of aircraft associated with the client id used for login. AAIR`s can then be submitted for each aircraft in a single session, if desired.
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SPECIAL NOTE: CCARCS assigns a single CLIENT-ID to a specific Owner/Operator, BUT this client can have multiple addresses and variations of spelling of names (some which in turn generate multiple Party_ids in CAWIS (y50,y53)
Note: Some operators have company trade names for appended to only SOME of the aircraft under their a single client id)
CAWIS can only accommodate a “party” with 1 Specific name spelling and 1 Specific set of Addressing info.
Because of this, CAWIS will often allocate multiple “Parties” (Y50 table) for a single CCARCS Client-id (Y50,Y93), each having its own Owner-name spelling and physical addressing info (though EMAILS are normalized for all parties under a single Client_id)
This can result results in an Operator having Multiple pairs of ACCESS codes for AAIR login (though ALL share a common client-id/user-id)
In these cases, CAWIS will return ALL aircraft associated to a given CLIENT-ID with ANY one set of the ACCESS codes provided that were generated for to that client.
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DATA ELEMENT OR BUTTON | DESCRIPTION |
Due | Yes - aircraft has not yet submitted for the current reporting year (Current-year - 1) |
Mark | Aircraft tail mark. Prefix “CF” or “CG” . (Y02 table). |
makeMake/model | Aircraft manufacturer and model (Y04 table) |
owner | Aircraft owner, operator, Lessor or in cases of group ownership, selected primary owner . (Y53 table) |
Due date | Due date for AAIR submission. Approximately 3 months notice is given by the EDM. Currently the only permitted values are 30-March (98% of all AAIR eligible operators) -or- 30-May |
Step 5 AAIR DATA ENTRY
DATA ELEMENT OR BUTTON | DESCRIPTION | ||
MARK | Current aircraft tail mark (Y02,Y93) - Not updatable by CLIENT. (A “swap” record is placed on CARS_DAILY_CAIS_MASTER and a notation of the MARK update is made on the Y01 TC_notes during the sync job) Occasionally this a tail mark change occurs between issuance of AAIR notification and receipt. (EDM email or Hard copy mailing) In these instances, an AAIR is required for “this specific aircraft” identified by by model and serial number, regardless of the tail mark noted in the email or on the form. | ||
AAIR DUE | March-30 - or - May-30 | ||
LAST AAIR FORM RECEIVED BY TC | Date last AAIR was received/recorded on the M01 table | ||
LAST NOTIFICATION SENT BY TC | Date M01 record for the current reporting year was created (date current dtedate) | ||
OWNER NAME | Owner name from Y53 table | ||
ADDRESS LINE-1 | owner address line-1 (A90) | ||
ADDRESS LINE-2 | owner address line-2 (A90) | ||
CITY/TOWN | owner city (A90) | ||
PROVINCE/STATE | owner province_cd (A90) | ||
COUNTRY | owner country_cd (A90) | ||
POSTAL CODE | owner postal cd (A90) | ||
FAX | owner fax number (A92) | ||
PHONE | owner phone number (A92) | ||
AAIR PREFERRED LANGUAGE | values - currently not actioned in any way - all transmissions are currently bilingual  | ||
OWNER EMAIL | owner email address (A92) | ||
FLIGHT AUTHORITY | potential values - unchangeable by the submitter (ultralights H,I are not included)  | ||
TYPE OF REGISTRATION | potential values - unchangeable by the submitter. Data provided by CCARCS  | ||
BASED COUNTRY | Anything from TR21_country table - though 99.9% are listed as Canada  | ||
PROVINCE/STATE | Anything from the TR01_province table - includes Canadian provinces and US States  | ||
MUNICIPALITY | Freeform text | AIRPORT | - Note : as a security measure, ALL TEXT fields are inspected for HTML characters |
AIRPORT | Acquired from CCARCS by can be changed by the submitter - freeform text | ||
OTHER | Freeform text | ||
TC REGION | Denotes the physical location of the aircraft’s 5008 file. Region is provided by CCARCS. Not updateable by the Client  | ||
LAST 100 HOUR INSPECTION | The Client/User provides the Date of their most recent 100 hour inspection for this aircraft. If the user inadvertently provides a date LOWER than the most recent date already on file (C07 table) and submits the AAIR, they would need to contact TC and/or describe the error “error” in the owner notes. Data cleanups of this nature are to be handled by the Publications Unit (see also PBI: #115120 - revisions to inspection dates on the 5008 page ) Re-entering the completed AAIR in edit mode will only display the most recent date of inspection found on C07 for this aircraft-id NOTE: the client can only enter Annual/100 Hour inspections. (Inspection type = 2) TC inspections are entered by TC users only on the 5008 page (Inspection type = 1) | ||
INSPECTED BY | AME/AMO or Owner/Other  | ||
MODIFY |
 or 2. SELECT AME -OR- AME AMO by a document number search
or 3. CLIENT selects Owner/Other. Owners name is auto filled into INSPECTED-BY field, but can be altered (freeform text) example: instances where the AMO/AME could NOT be located under options 1 or 2  | ||
AMO/AME NAME | Will contain AMO / AME or an Owner-Other name | ||
LICENSE NUMBER | License number of AMO/AME - this field does not appear when OWNER/OTHER is selected. | ||
Aircraft operated pursuant to CAR IV or CAR VII | Not a database element. Simply a radio button that overrides the requirement to put in an Annual inspection date. Details on the Canadian Aviation regulations are here : | ||
Has Aircraft been damaged since last report | The Client provides Date damage occurred (Y02_table). This cannot be earlier than year of manufacture or greater than current date. If a Damaged date was provided in a previous reporting year, but NO repair date was ever provided, that Damaged date will continue to appear on that AAIR page each year, until such time as the operator provides a Repaired-date. When a Y02 record is found to have both a DAMAGED date and a REPAIRED date, the overnight job (beginning 3rd week of December of any given year) will insert a NEW Y02 record having NULLS in both the damaged and repaired date fields (thus burying the Damaged/repaired dates in History), so the damaged date will come up null for the next reporting year.
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Date of Repair certification | Cannot be earlier than year of manufacture or greater than current date. Must be greater than or equal to Damaged date. | ||
The Last reported Total Time Since New is : | Non updatable by client. Total Time Since New (TSN) for this aircraft (Q02 table where flying hours type code = 1) from the most recently received AAIR is provided here for reference. Client issues with this figure should be placed in the owner notes for any data repair required by the Publications unit. | ||
Total Hours flown from January 1st to December 31st YYYY | Total hours flown by this aircraft in the reporting year (Current year - 1) Cannot exceed 8760 hours (24 hours * 365 days in a year) | ||
Total Hours flown since new up to December 31st YYYY | Total time since new (TSN) for this Aircraft up to 31-December of the reporting year. This value must be equal to or greater than or equal to the TSN provided above | ||
TRAINING | Any training related hours (Operating rule 406) performed during this reporting period. Must be less then or equal to Hours flown in that year | ||
OTHER AERIAL WORK | Any “other” related hours performed during this reporting period. Must be less then or equal to Hours flown in that year (Note: this data element and Training hours were added by management request in the late 90’s but are very rarely filled in ) [ER] There exists an ongoing request from the AVSTATS group to breakdown flight hours collection, for all aircraft by operating rule. collection, for all aircraft by operating rule. Background notes included for reference only. SEE ATTACHMENT - CAWIS-AAIR_FLIGHT HOURS TSB REPORT.msg This would entail 1) adding these codes to TR34_flying_hours_type, 2) recoding the AAIR and the 5008 page with these 7 extra columns (below) 3) redesigning the paper form 4) reconciling the Historical data from Y02, which does provide a PRIMARY-OPERATING-RULE for any given year and breaking down the existing Annual hours flown on Q02 by some agreed upon percentile  | ||
REPORTING PERIOD | Show the client the data for the previous years for which this aircraft has submitted a report (non-updatable) “Missing” flight hours for any previous reporting periods can also be entered Any discrepancies Discrepancies should be reported in the owner notes field. (There are frequently disagreements in the logbooks, when ownership changes for an aircraft) This data element will display Reporting-period/hours-flown for ALL years in which this aircraft reported an AAIR. Notes: AAIR data was only saved historically beginning in 1994 AAIR data cannot exist prior to the aircraft year of manufacture (Y01) | ||
HOURS FLOWN DURING REPORTING PERIOD | ANNUAL HOURS FLOWN (from Q02 table where flying hours type code = 2) for the reporting period | ||
MANUFACTURER COMMON NAME | Aircraft manufacturer - (Y04 table ) - acquired from CCARCS Not updateable by client All mfg/model discrepancies should be reported in the owner notes field. | ||
CCARCS DESIGNATION | CCARCS legal name for this manufacturer (Y01 -or- Y93) Not updateable by client | ||
MODEL | Aircraft model - Y04 table - acquired from CCARCS Not updateable by client | ||
SERIAL NUMBER | Aircraft serial number - Y04 table - acquired from CCARCS Not updateable by client | ||
TYPE CERTIFICATE | NAPA TATC code from Y62 table matching this aircraft manufacturer/model Not updateable by client | ||
EMPTY WEIGHT LAST ACTUAL | optional - must be less than or equal to MAX take-off - pounds only | ||
ON L/G | optional - values  | ||
DATE | date Date required if a new EMPTY LAST ACTUAL provided | ||
EMPTY WEIGHT LAST AMENDED | optional - must be less than or equal to MAX take-off - pounds only | ||
ON L/G | optional | ||
DATE | date required if a new EMPTY WEIGHT LAST AMENDED provided | ||
MAX TAKE OFF WEIGHT | acquired from CCARCS, updatable by CLIENT | ||
ON L/G | optional | ||
MODIFY (ENGINE) | Modify - The CLIENT can select any engine from the Y62 mfg/model table to replace the one currently appearing on this aircraft. (Y04 TABLE) The CLIENT may also create a new model (and manufacturer, if necessary) which gets moved to the NOT report for possible AD review by a CAW Technical inspector Not reporting is described in detail here : NOT REPORTING
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REMOVE (ENGINE) | remove existing ENGINE mfg/model from this aircraft | ||
ADD (ENGINE) | ADD a new ENGINE to this aircraft (Ordinal number 2,3 etc) | ||
MANUFACTURER | Engine manufacturer (Y04 table) | ||
MODEL | Engine model (Y04 table) | ||
SERIAL NUMBER | freeform text - fully updatable by client | ||
TATC CODE | NAPA TATC code from Y62 table matching this engine manufacturer/model Not updateable by client | ||
MODIFY (PROPELLER) | Modify - The CLIENT can select any propeller from the Y62 mfg/model table to replace the one currently appearing on this aircraft. (Y04 TABLE) The CLIENT may also create a new model (and manufacturer, if necessary) which gets moved to the NOT report for possible AD review by a CAW Technical inspector | ||
REMOVE (PROPELLER) | remove existing PROPELLER mfg/model from this aircraft | ||
ADD (PROPELLER) | ADD a new PROPELLER to this aircraft (Ordinal number 2,3 etc) | ||
MANUFACTURER | Propeller manufacturer (Y04 table) | ||
MODEL | Propeller model (Y04 table) | ||
SERIAL NUMBER | freeform text - fully updatable by client | ||
TATC CODE | NAPA TATC code from Y62 table matching this propeller manufacturer/model Not updateable by client | ||
SKI MANUFACTURER | SKI manufacturer (Y04 table) | ||
SKI MODEL | Ski model (Y04 table) | ||
MODIFY | Modify - The CLIENT can select any SKI from the Y62 mfg/model table to replace the one currently appearing on this aircraft. (Y04 TABLE) The CLIENT may also create a new model (and manufacturer, if necessary) which gets auto assigned a TATC code of “NOT CERTIFICATED” ( Ski & Float models are not monitored by CAW Inspectors ) | ||
FLOAT MANUFACTURER | FLOAT manufacturer (Y04 table) | ||
FLOAT MODEL | Float model (Y04 table) | ||
MODIFY | Modify - The CLIENT can select any FLOAT from the Y62 mfg/model table to replace the one currently appearing on this aircraft. (Y04 TABLE) The CLIENT may also create a new model (and manufacturer, if necessary) which gets auto assigned a TATC code of “NOT CERTIFICATED” ( Ski & Float models are not monitored by CAW Inspectors ) | ||
THE AIRCRAFT IS CURRENTLY OUT OF SERVICE |  Activating this radio button reveals the following input fields to the Client. a) Out of Service Start, b) Expected return to service c) Expected return to service unknown d) Out of service reason
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OUT OF SERVICE START DATE | Beginning of the out of service (OOS) period. If this date falls within the current year, the operator will receive AAIR notification next year for hours flown this year. | ||
EXPECTED RETURN TO SERVICE DATE | (ERTS_DATE) The End (or expected end) of the out of service period. Must fall somewhere within Current-year + 2 to be considered a legitimate out of service period. When the overnight job encounters an ERTS date <= Sysdate, a new Y02 record is inserted where OOS-start-date, ERTS-date, and OOS-reason-code are all NULLs [ER] Expired out of service periods need to appear in a grid format on the 5008 page for AAIR debugging purposes | ||
OUT OF SERVICE REASON | values  | ||
OWNERS NOTES |  Freeform text - The CLIENT should enter any submission difficulties or data anomalies here. They are ALL displayed on the 5008 edit page for the TC user to review (ordered newest to oldest) Due to security concerns, the system will raise an error if any statements are found resembling HTML code | ||
SUBMIT | Submit the AAIR | ||
BACK | Go back to AAIR aircraft list without submitting this AAIR | ||
INSTRUCTIONS | Link to instructions for AAIR submission
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THE AAIR LOG FILE
NOTE : MOST (but not ALL) changes made to the 5008 file during AAIR submission by the CLIENT are recorded to the Y05_AIRCRAFT_AAIR_UPDATES table (old value/new value).
Notable exceptions are Email address and hours flown.
Update Updates made by TC users are NOT recorded to Y05
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If there is ANY doubt regarding the success of an electronic web submission, the operator should re-attempt submission by logging into CAWIS again. If the first submission was successful, the aircraft will NOT appear as DUE
Step 6 PDF PRINTOUT
