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Must be done on Tuesday & Thursday every week. The following are required in order to be able to process the reports:
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Document | RDIMS # |
|---|---|
FOAEA System Information | |
FOAEA Data Transfer Log | |
Instructional Video of Processing method | Video is available at : Note: this MP4 is about 2.4GB - it works much better if you copy to C:\ before attempting playback |
| Info |
|---|
Part 1 - Process outgoing files to be sent to Justice Canada (steps 2-6) - Outgoing files should have “SIL' inside file names |
PART 1 - Process Outgoing
Create a FOAEA folder on your desktop, with 2 subfolders: Incoming and Outgoing.Check and empty the Outgoing desktop folder (to prepare for this time’s file transfer)
if you already created the Incoming and Outgoing folders, make sure they are empty.
Copy the files from
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\OutputMailinto your Outgoing desktop folder.Select all the files from this ‘Outgoing’ desktop folder and encrypt them (
right-click→Entrust Encrypt Files).Ensure that the “Encrypt the files for other …. “ check box is checked. Click
Next.
Click “Add”.
Search for
FOAEAEXCand click through the next few steps.
At this step, you will see new The encrypted files (have the extension p7m) shown up in your Outgoing desktop folder. .
To see file extension, enable the checkbox for “File name extensions by going to the Window Menu->View->File name extensions.
Delete the unencrypted (extension xml) files from your Outgoing desktop folder.
Copy the Outgoing encrypted files (extension p7m) from “Outgoing” folder into
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\ArchiveOut.xml files should not be copied to the ArchiveOut directory.
Delete the files in
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\OutputMailafter steps 3,4,5.The “OutputMail” folder should be empty
.
Delete the unencrypted (extension xml) files from your Outgoing desktop folder.
Send each outgoing encrypted file from Outgoing desktop folderin a separate email to both
FOAEAEXC@justice.gc.ca and Flas-it-SO@justice.gc.ca. Mark it as Protected B. For example, ifIf there are two encrypted files, there must be two separate emails.
Example:
From:
dsd-foaea-laeoef-dgsn@tc.gc.caTo:
FOAEAEXC@justice.gc.ca; Flas-it-SO@justice.gc.caSubject: Name of file being sent.
Don’t forget to mark the email as Protected B.
Include your signature
...
.
Go to
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\InputMail.Delete the existing files corresponding to the files sent. (only delete the files that have the same number as those you just sent by email to Justice Canada).
PART 2 - Process Incoming
Empty your local ‘Incoming’ desktop folder, open .
Open the
DSD FOAEA / LAEOEF DGSN (TC-FOAEA@tc.gc.ca) inbox, save .Save the files from the new emails into your ‘Incoming’ desktop folder (i.e .
When you open the emails to move the
files
, the files are Decryptedautomatically.
Mark the Unprocessed emails with the “Processed” Category tag in the Inbox (Click on the ‘Lock’ symbol). When you open the emails to move the files, the files are Decrypted automatically.
If multiple emails having the same filename are received, process the first one and mark the duplicate(s) as duplicate with the “Duplicate” category tag.
To prepare for the next file transfer:
Go to
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\InputMail
Delete the existing files in here (only delete the files that have the same number as those you just sent by email to Justice Canada).
- Copy
copy Decrypted files from Step
3-Incoming local desktop folder into theInputMail (
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\InputMail) folder
.
Copy same Decrypted files from ‘Incoming’ local desktop folder to
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\ArchiveIn. This step is done after step 12 to archive the files which we already prepare for the next transfer. Note: Step 12 and Step 13 are referring to the same incoming files.Retrieve the RDIMS document 8026800 8026700, as explained at the beginning of this document.
Add the following updates :
Date:.
Sequence number (previous number incremented by 1).
the incoming and outgoing files you processed.
your initials.
Example
Update your task “Justice Canada-Family Order..” with the above information from the RDIMS by copying the whole row from RDIMS, paste into the task’s discussion box, :
notify the team leader,
and product owner.
mark the task
“Done”.
Don’t' forget to check the document back into RDIMS once you have finished editing it.
There should not be a red-check mark next to the name of the document in the Windows Explorer DM Extension and it should not show “checked out”. The status can be verified by right clicking the document and selecting “History”.
The process ends here. The
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following steps are for verification/debugging errors:
| Info |
|---|
Files in Only 2 files in Need to find out what program is processing these files. \\ncrws548\scripts\CivAv\FOAEA\FOAEA\FOAEA.EXE ? |
To check log files:
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\FoaeaLogVerify that the files added have “Database download successful” message.
\\ncrws548\scripts\CivAv\FOAEA\FOAEADownload\LogVerify that connection to DAPLS and ACES was successful.
SKIPPED files
Details in PBI #195723 - August 2022
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Have their database ignore cycles 7087 & 7088
Reprocess that data into new files - cycles 7101 & 7102
Have those new files process as part of our normal sequencing
RECOMMENDATION
The procedure should be supplemented to add a new directory called OutputMail-Backup.
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