Must be done on Tuesday & Thursday every week.
Part 1 - Process outgoing files to be sent to Justice Canada (steps 2-6)
Part 2 - Process incoming files sent from Justice (steps 7-12)
Create a FOAEA folder on your desktop, with 2 subfolders: Incoming and Outgoing.
Go to
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\OutputMail.Move the files into your Outgoing desktop folder.
Select all the files and encrypt them (
right-click→Encrypt Entrust Files).Ensure that the box is checked off. Click
Next.
Click
Add.
Search for
FOAEAEXCand click through the next few steps.
Copy Outgoing encrypted files into
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\ArchiveOutand delete the unencrypted files.Send each outgoing encrypted file in a separate email to
FOAEAEXC@justice.gc.ca. Mark it as Protected B.Subject: Name of file
Include your signature
Open the
DSD FOAEA / LAEOEF DGSNinbox, save the files from the new emails into your Incoming desktop folder & mark the emails with the “Processed” category tag.Select all the files and decrypt them (
Right-click→Decrypt & Verify).Go to
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\InputMail.Delete the existing files in here (only delete the files that have the same number as those you just sent by email).
Move decrypted files into the InputMail folder.
Move encrypted files from Incoming desktop folder to
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\ArchiveIn.Update the log file (RDIMS #8026700).
Permanently delete the files from your local folders.
Files in \\ncrws548\scripts\CivAv\FOAEA\FOAEA\ArchiveOut get uploaded to ACIIS and DAPLS at 1 AM.
2 files in \\ncrws548\scripts\CivAv\FOAEA\FOAEA\ArchiveIn can be processed each night. → Need to find out what program is processing these files.
To check log files:
\\ncrws548\scripts\CivAv\FOAEA\FOAEA\FoaeaLogVerify that the files added have “Database download successful” message.
\\ncrws548\scripts\CivAv\FOAEA\FOAEADownload\LogVerify that connection to DAPLS and ACES was successful.
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