MOVED TO SHAREPOINT: Staffing Process

External Non-Advertised (Includes Student Bridging, Appointment from other department pool)

• Bilingual SOMC

• Narrative against SOMC

• Articulation of Selection Decision

• Signed Statement of People Present at Board (signed by all with no HR delegation who worked on the file http://tcapps/wwwdocs/Forms/10-0561_0710-02_BO_X.pdf

• CV

• Proof of Education

• Proof of Citizenship

• Attestation of Education

• SLE results (if applicable)

• Confirmation of Security clearance

• Starting salary justification, if looking pay above Step 1

  • Need pay stub / letter from current employer to justify starting salary increase

• Full Financial coding

• Recommender name

• Approver name

• Choose one:

External Advertised

• Articulation of Selection Decision

• Signed Statement of People Present at Board (signed by all with no HR delegation who worked on the file http://tcapps/wwwdocs/Forms/10-0561_0710-02_BO_X.pdf)

• CV

• Proof of Education

• Proof of Citizenship

• Attestation of Education

• SLE results (if applicable)

• Confirmation of Security clearance

• Starting salary justification, if looking pay above Step 1

  • Need pay stub / letter from current employer to justify starting salary increase

• Full Financial coding

• Recommender name

• Approver name

Internal Non-Advertised (Includes Appointment from other department pool and are applicable for actings over 4 months & acting extensions)

• Bilingual SOMC

• Narrative against SOMC

• Articulation of Selection Decision

• Signed Statement of People Present at Board (signed by all with no HR delegation who worked on the file http://tcapps/wwwdocs/Forms/10-0561_0710-02_BO_X.pdf)

• CV

• Proof of Education

• Attestation of Education

• SLE results (if applicable)

• Confirmation of Security clearance

• Full Financial coding

• Recommender name

• Approver name

1. Is this an INA -Internal Non-Advertised staffing request?

2. Provide Position # NCRI 26747?

3. Financial coding:

4. Please choose one from the list below for Bilingual Non-Imperative:

5. Please provide name of replacement employee?

6. Choose one from the list below:

Internal Advertised

• Bilingual SOMC

• Narrative against SOMC

• Articulation of Selection Decision

• Signed Statement of People Present at Board (signed by all with no HR delegation who worked on the file http://tcapps/wwwdocs/Forms/10-0561_0710-02_BO_X.pdf)

• CV

• Proof of Education

• Attestation of Education

• SLE results (if applicable)

• Confirmation of Security clearance

• Full Financial coding

• Recommender name

• Approver name

Appointment from Pool

• Articulation of Selection Decision

• CV

• Proof of Education

• Attestation of Education

• SLE results (if applicable)

• Confirmation of Security Clearance

• Starting salary justification, if looking pay above Step 1

  • Need pay stub / letter from current employer to justify starting salary increase

• Full Financial coding

• Recommender name

• Approver name

Appointment from TC pool:

• Articulation of selection decision

• Security confirmation

• Valid SLE

• Full Financial coding

• Recommender name

• Approver name

Deployment

• Previous letter of offer

• Resume

• Proof of Education

• Attestation of Education

• SLE results (if applicable)

• Security confirmation

• Full Financial coding

• Recommender name

• Approver name

• Position#

• Start Date

• Process Type

Note that for a deployment, we do not need an articulation and an assessment as the staffing action is at level.

Information Needed for Acting under 4 months HRSR

• Position #

• Candidate Name

• Start Date

• End Date

• RC

• Project code (if applicable)

• Confirmation of security clearance

• Full Financial coding

• Recommender name

• Approver name

Information Needed for Acting more 4 months HRSR 1.0

• Statement of merit criteria bilingual.

• Selection decision – approved by subdelegated manager (ref: flash card, TC Appointment Policy, TC Guide to the Appoinment Policy).

• Candidate’s narrative assessment; Indicate how the candidate meets the essential qualifications of the Statement of Merit Criteria.

• Signed Statement of persons present at screening board (required only if the evaluation is not done by a delegated staffing manager).

• Candidate Security clearance level confirmation - This confirmation must come from the TC Security Department and must contain the security level, the expiry date and certificate number. (or his DOB)

• Candidate’s updated resume.

• Candidate’s signed vaccination attestation or a screenshot of the candidate’s GC VATS portal. – send directly to Genevieve after HRSR is approved

• Candidate’s proof of education (copy of diploma) as well as signed attestation.

• Position #:  

• Candidate Name:

• Start Date: Extension

• End Date:

• Full Financial coding:

Information needed for Student HRSR

• Student Name:

• Salary Rate of Pay (rates located here: https://www.canada.ca/en/treasury-board-secretariat/services/pay/rates-pay/student-rates-pay.html )

• New or Extension:

• Student Type (FSWEP or COOP/Internship):

• Education Type (college, university-bachelor, university-masters, university-PhD):

• Candidate previously worked at TC?

• Candidate previously worked for GoC?

• Candidate previously was a Student at GoC?

  • **IF yes to any of the above 3, please send PRI

  • **IF NO, please get SIN & Date of Birth

• Language of Preference (English or French):

• Supervisor’s position #:

• Geo Code (location):

• Security clearance needed choose 1 from the list:

  • No already existing with TC – provide TC file #

  • Yes – Security transfer – Reliability – provide Department Name and file #

  • Yes – NEW – needs fingerprints

• Start date:

• End date:

• Full:

• Part-time: provide days/hrs?

• Address:

• Email:

• Phone:

• Student Eligibility Form (RDIMS #6516782)

• Confirmation of security clearance

• Full Financial coding

• Recommender name

• Approver name

Info needed for casual HRSR:

• Have they worked at TC before (yes or no)

  • If yes, provide PRI

• Have they worked for GoC before (yes or no)

  • If yes, provide PRI

  • If no, provide Date of Birth & SIN

    • Note: The SIN will be used solely for the purposes of creating an employee record and obtaining the GoC PRI for the candidate

  • First Name

  • Last Name

  • Language of Preference (English or French)

  • Position # (if you don’t have one, use Phantom)

    • If using a Phantom box…

      • Supervisor position #

      • Position Title in English

      • Position Title in French

      • Group & Level

      • Location

      • Security clearance level required

    • Start date

    • End date

    • Full time or part-time?

      • If part-time, please provide # of hours per week & which hours candidate will work on which days

    • RC

    • Project # (if applicable)

    • Salary

    • Full Financial coding

    • Recommender name

    • Approver name

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