Main Articles
Background
In 2016, the AAIR Electronic Distribution Module (EDM) replaced the old weekly, hardcopy-only distribution method (form #24-0059), allowing CAW the Continuing Airworthiness Section to contact the majority of AAIR reporters by Email, rather than postal mailing.
SCHEDULE
The Hardcopy/postal distribution method was based on the anniversary of Certificate of Airworthiness date, for each individual aircraft. This created a large postage expense, and many aircraft were skipped in annual distribution distributions due to ownership changes.
NowCurrently, the EDM process performs is run 4 transmissions, times annually , using the following schedule :
First run - 1st week of January each year for operators having a 30-March due date (this covers 98% of all operators)
Second run - 1st week of March for operators having a 30-May due date
First Overdue run - 1st week of June for all operators that have not yet reported
Second Overdue run - 1st week of September for all operators operatCuors that have not yet reported
EDM STEPS
EMAIL - this step can take anywhere from 48 hours to 20 minutes in more recent runs (for about 25,000 emails ). The Exchange server is under shared services and may behave differently on each run. Also, this part of the process has been extremely sensitive to Exchange server changes or Outlook upgrades.
FAX (this method is no longer used)
FTP TO CSV FILE FOR HARD COPY PRINTING and MAILING
Special Note : The EDM should NOT be run on or near the end of any given month. If the email portion is not completed by 12:00am on the 1st of the next month, double emailing can occur.
EXCEPTIONS to Distribution
An EDM run gathers aircraft-owner-contact-info where the aircraft data meets the following criteria :
All currently registered aircraft having an AAIR due date (y02 table) that falls within 3 months of the EDM run date (Note: any given “run-date” can be input into the EDM routine, the default is current date )
It will reject the aircraft under displaying the following conditions
Ultralight aircraft (flight authority “H”,”I” on the Q01 table) Not required to report.
Aircraft ALREADY having completed an AAIR for the current-reporting-year. (an M01 record already having a report-received-date for the current reporting year)
Current-reporting-year is always Current-year - 1 (year calendar number on M01)
Many operators begin to submit their AAIR reports beginning on January 1st of each year, without being notified
Out of service aircraft where the out-of-service period begins earlier than the reporting year have M01 records with recd dates auto-inserted and Zero flight hours auto-recorded (Q02).
3. Any aircraft that are members of a Fleet ( has a fleet number on Y02 table ) - These are dealt with through Fleet management ( AAIR CONSOLIDATED FLEET REPORTING )
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Success/fail data is available on the AAIRDATA-yyyy-mm-dd.xlsx report described here:
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