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Here is the checklist and steps needed to create an External Non Advertised HR request

Instructions

Phase 1 - Planning

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1. Resume
2. Diploma

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External Non-Advertised (Includes Student Bridging, Appointment from other department pool)

• Bilingual SOMC
• Narrative against SOMC
• Articulation of Selection Decision
• Signed Statement of People Present at Board (signed by all with no HR delegation who worked on the file http://tcapps/wwwdocs/Forms/10-0561_0710-02_BO_X.pdf
• CV
• Proof of Education
• Proof of Citizenship
• Attestation of Education
• SLE results (if applicable)
• Confirmation of Security clearance
• Starting salary justification, if looking pay above Step 1
  • Need pay stub / letter from current employer to justify starting salary increase
• Full Financial coding
• Recommender name
• Approver name
• Choose one:

External Advertised

• Articulation of Selection Decision
• Signed Statement of People Present at Board (signed by all with no HR delegation who worked on the file http://tcapps/wwwdocs/Forms/10-0561_0710-02_BO_X.pdf)
• CV
• Proof of Education
• Proof of Citizenship
• Attestation of Education
• SLE results (if applicable)
• Confirmation of Security clearance
• Starting salary justification, if looking pay above Step 1
  • Need pay stub / letter from current employer to justify starting salary increase
• Full Financial coding
• Recommender name
• Approver name

Internal Non-Advertised (Includes Appointment from other department pool and are applicable for actings over 4 months & acting extensions)

• Bilingual SOMC
• Narrative against SOMC
• Articulation of Selection Decision
• Signed Statement of People Present at Board (signed by all with no HR delegation who worked on the file http://tcapps/wwwdocs/Forms/10-0561_0710-02_BO_X.pdf)
• CV
• Proof of Education
• Attestation of Education
• SLE results (if applicable)
• Confirmation of Security clearance
• Full Financial coding
• Recommender name
• Approver name

1. Is this an INA -Internal Non-Advertised staffing request?
2. Provide Position # NCRI 26747?
3. Financial coding:
4. Please choose one from the list below for Bilingual Non-Imperative:
5. Please provide name of replacement employee?
6. Choose one from the list below:

Internal Advertised

• Bilingual SOMC
• Narrative against SOMC
• Articulation of Selection Decision
• Signed Statement of People Present at Board (signed by all with no HR delegation who worked on the file http://tcapps/wwwdocs/Forms/10-0561_0710-02_BO_X.pdf)
• CV
• Proof of Education
• Attestation of Education
• SLE results (if applicable)
• Confirmation of Security clearance
• Full Financial coding
• Recommender name
• Approver name

Appointment from Pool

• Articulation of Selection Decision
• CV
• Proof of Education
• Attestation of Education
• SLE results (if applicable)
• Confirmation of Security Clearance
• Starting salary justification, if looking pay above Step 1
  • Need pay stub / letter from current employer to justify starting salary increase
• Full Financial coding
• Recommender name
• Approver name

Appointment from TC pool:

• Articulation of selection decision
• Security confirmation
• Valid SLE
• Full Financial coding
• Recommender name
• Approver name

Deployment

• Previous letter of offer
• Resume
• Proof of Education
• Attestation of Education
• SLE results (if applicable)
• Security confirmation
• Full Financial coding
• Recommender name
• Approver name
• Position#
• Start Date
• Process Type

Note that for a deployment, we do not need an articulation and an assessment as the staffing action is at level.

Information Needed for Acting under 4 months HRSR

• Position #
• Candidate Name
• Start Date
• End Date
• RC
• Project code (if applicable)
• Confirmation of security clearance
• Full Financial coding
• Recommender name
• Approver name

Information Needed for Acting more 4 months HRSR 1.0

• Statement of merit criteria bilingual.
• Selection decision – approved by subdelegated manager (ref: flash card, TC Appointment Policy, TC Guide to the Appoinment Policy).
• Candidate’s narrative assessment; Indicate how the candidate meets the essential qualifications of the Statement of Merit Criteria.
• Signed Statement of persons present at screening board (required only if the evaluation is not done by a delegated staffing manager).
• Candidate Security clearance level confirmation - This confirmation must come from the TC Security Department and must contain the security level, the expiry date and certificate number. (or his DOB)
• Candidate’s updated resume.
• Candidate’s signed vaccination attestation or a screenshot of the candidate’s GC VATS portal. – send directly to Genevieve after HRSR is approved
• Candidate’s proof of education (copy of diploma) as well as signed attestation.

• Position #:  
• Candidate Name:
• Start Date: Extension
• End Date:
• Full Financial coding:

Information needed for Student HRSR

• Student Name:
• Salary Rate of Pay (rates located here: https://www.canada.ca/en/treasury-board-secretariat/services/pay/rates-pay/student-rates-pay.html )
• New or Extension:
• Student Type (FSWEP or COOP/Internship):
• Education Type (college, university-bachelor, university-masters, university-PhD):
• Candidate previously worked at TC?
• Candidate previously worked for GoC?
• Candidate previously was a Student at GoC?
  • **IF yes to any of the above 3, please send PRI
  • **IF NO, please get SIN & Date of Birth
• Language of Preference (English or French):
• Supervisor’s position #:
• Geo Code (location):
• Security clearance needed choose 1 from the list:
  • No already existing with TC – provide TC file #
  • Yes – Security transfer – Reliability – provide Department Name and file #
  • Yes – NEW – needs fingerprints
• Start date:
• End date:
• Full:
• Part-time: provide days/hrs?
• Address:
• Email:
• Phone:
• Student Eligibility Form (RDIMS #6516782)
• Confirmation of security clearance
• Full Financial coding
• Recommender name
• Approver name

Info needed for casual HRSR:

• Have they worked at TC before (yes or no)
  • If yes, provide PRI
• Have they worked for GoC before (yes or no)
  • If yes, provide PRI
  • If no, provide Date of Birth & SIN
    • Note: The SIN will be used solely for the purposes of creating an employee record and obtaining the GoC PRI for the candidate
  • First Name
  • Last Name
  • Language of Preference (English or French)
  • Position # (if you don’t have one, use Phantom)
    • If using a Phantom box…
      • Supervisor position #
      • Position Title in English
      • Position Title in French
      • Group & Level
      • Location
      • Security clearance level required
    • Start date
    • End date
    • Full time or part-time?
      • If part-time, please provide # of hours per week & which hours candidate will work on which days
    • RC
    • Project # (if applicable)
    • Salary
    • Full Financial coding
    • Recommender name
    • Approver name

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