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Background
In 2016, the AAIR Electronic Distribution Module (EDM) replaced the old weekly, hardcopy-only distribution method, allowing CAW to contact the majority of AAIR reporters by Email, rather than postal mailing.
SCHEDULE
The Hardcopy distribution method was based on the anniversary of Certificate of Airworthiness date, for each individual aircraft. This created a large postage expense, and many aircraft were skipped in annual distribution due to ownership changes.
Now, the EDM process performs 4 transmissions, annually , using the following schedule :
First run - 1st week of January each year for operators having a 30-March due date (this covers 98% of all operators)
Second run - 1st week of March for operators having a 30-May due date
First Overdue run - 1st week of June for all operators that have not yet reported
Second Overdue run - 1st week of September for all operators that have not yet reported
EDM STEPS
EMAIL
FAX (this method is no longer used)
FTP TO CSV FILE FOR HARD COPY PRINTING and MAILING
EXCEPTIONS
An EDM run gathers aircraft-owner-contact-info where the aircraft data meets the following criteria :
All currently registered aircraft having an AAIR due date (y02 table) that falls within 3 months of the EDM run date (Note: any given “run-date” can be input into the EDM routine, the default is current date )
It will reject the aircraft under the following conditions
Ultralight aircraft (flight authority “H”,”I” on the Q01 table) Not required to report.
Aircraft ALREADY having completed an AAIR for the current-reporting-year. (an M01 record already having a report-received-date for the current reporting year)
Current-reporting-year is always Current-year - 1 (year calendar number on M01)
Many operators begin to submit their AAIR reports beginning on January 1st of each year, without being notified
Out of service aircraft where the out-of-service period begins earlier than the reporting year have M01 records with recd dates auto-inserted and Zero flight hours auto-recorded.
3. Any aircraft that are members of a Fleet ( has a fleet number on Y02 table ) - These are dealt with through Fleet management ( AAIR CONSOLIDATED FLEET REPORTING )
4. Any aircraft that is marked SALE-REPORTED -or- INVALID-ADDRESS (sale-reported = “Y” and/or active-flag = “I” on the Y93 table) (Note: most “sale reported” aircraft have either been damaged beyond repair, or have been exported without notifying TC)
5. Any aircraft listed as having been built during the current year, cannot have flown last year (Y01 table)
6. Any aircraft listed as having been imported during the current year are exempted (y02 table) despite the possibility that it existed on the Canadian register last year, was exported, then re-imported during the current year
The EDM will then action the remaining aircraft and produce diagnostic messages (AA0003 table) for the following conditions :
any operator with a preferred-notification-method (PNM) of MAIL (email address ignored due to user preference ) (y50 table) The preferred notification code dictates which clients specifically asked for hardcopy delivery of the AAIR form (PNM=3/mail) The FAX option PNM=2/fax is not permitted on Y50 since FAX EDM distribution is currently no longer used. PNM=1/email is the default (NOTE : preferred notification method has NO effect on the MDM portion of CAWIS)
any operator where PNM=1/email but the client has no email (A92)
any operator where PNM=1/email but the email bounced back - The email-failure data is uploaded as part of the FTP extract procedure for operators requesting hardcopy.
Success/fail data is available on the AAIRDATA-yyyy-mm-dd.xlsx report described here:
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