INFORMATION PROGRAMS

Through the routing process, the document is ultimately passed to the Information programs section (aka the Publications unit )

DATA ELEMENT OR BUTTON	DESCRIPTION
VIEW	view IP record
MODIFY	modify IP record
REMOVE	delete IP record
PRINT	print IP record
SELECT	identify IP record for action
NUMBER	Publication number (usually an AD number -or- an SDR number for a feedback article )
TYPE	Publication type - values
PROJECT NO	Project number that originated this publication
PROJECT NAME	Name of project
ORIGINATOR	OPI user
STAGE	Publication routing stage
NAME AND DESIGNATOR	Name and designator (from A32 table) of the current person in the routing (and an indication of overdue conditions, where warranted)
RDIMS NO	RDIMS number for this publication
SENT	sent to publications date
RETURNED	returned by publications ? Can find no occurrences of data in this column

Modify mode

DATA ELEMENT OR BUTTON	DESCRIPTION
PUBLICATION NO	Publication number - Usually the AD number -or- SDR number for Feedback article
REV/ED	Revision number ?
ENTRY DATE	Entry date that project/publication was passed to Information Programs (aka Publications Unit)
ISSUE DATE	Date of publication/distribution
STATUS	status of publication/distribution - values
EMERGENCY	is this an emergency AD ? ( distribute ASAP, short compliance time for operator )
COORDINATOR	Primary coordinator in Publications unit
ALTERNATE COORDINATOR(S)	Any secondary coordinators in Publications unit
RDIMS NO ENGLISH	link to English version
RDIME NO FRENCH	link to French version
LAST REVIEWED BY	last user reviewed
LAST REVIEWED DATE	date
PROJECT NO	Project number that produced this document
PUBLICATION TYPE	Publication type
ORIGINATOR OPI	Project OPI
PRIORITY	Project priority - values
NAME	Project name
TRACKING SHEET	Generate printable tracking sheet
PTS PROJECT	Go to PTS project
QUESTION	Go to PTS project (did take user to Question submission for project #20190002 in ACC region)
SUMMARY	Go to PTS project (did not produce summary on project #20190002 in ACC region)

DATA ELEMENT OR BUTTON	DESCRIPTION
SELECT BUTTON	select attachment row for action
TITLE	Title of attachment - freeform text
FILENAME	Filename of attachment
RDIMS	RDIMS number/link
DATE ENTERED	date attachment entered
ADD	ADD new attachment
REMOVE	Remove existing attachment

At this point, the project is pointed to the PRINT AND DISTRIBUTION part of the routing task (“show active stage”)

The “show all stages” function reveals the full routing, if it needs to be reviewed. Routing can still be modified at this point.

DATA ELEMENT OR BUTTON	DESCRIPTION
ACT	Action - select routing row for action. This button is only activated by the EDIT Routing button at the bottom of the page
SENT TO	person publication sent-to for review
SENT TO (DATE)	date sent
BF DATE	due date
RETURNED	actual returned date
COMMENT	comments - freeform text
EDIT ROUTING	ADD or Remove users from this routing

Tracking Sheet - Printed, signed and retained in Hard copy